ViBe://OPERATIONS
An Operations OS that replaces your task and project stack.
Generic project management tools are built for the median team. Your operations team doesn't work like the median team. An Operations OS is built around your delivery methodology — how you scope, assign, track, and complete work — connected to your sales pipeline and client records so nothing falls through the cracks when a deal closes.
The Cost of Generic PM Tools
Tools your operations team adapts around instead of to.
Monday.com, Asana, ClickUp, and Jira each have opinions about how work should be organized. When your team's delivery process doesn't match those opinions, you build workarounds — custom fields that abuse their intended purpose, automations that compensate for missing logic, and processes that exist outside the tool because the tool can't support them.
Per-seat pricing means that as your delivery team grows, your PM cost grows linearly — even though the underlying software hasn't gotten more valuable. A 30-person operations team paying $20/seat/month spends $7,200/year on project management software that still doesn't fit their process perfectly.
The cross-department problem is bigger: your PM tool doesn't know about your Sales deals, your client records, or your billing system. Handoffs between sales and operations require manual project creation, manual client linking, and manual budget entry — tasks that should be automatic.
What an Operations OS Covers
Delivery management built for your methodology.
- Project and task management with custom stages, workflows, and field types for your delivery model
- Milestone tracking with dependencies, critical path visibility, and automated status rollups
- Resource allocation views — who is assigned to what, at what capacity, across the full portfolio
- Time tracking linked to tasks and projects, with utilization rates by person and team
- Budget tracking with actual hours and costs versus original estimates at each project level
- Workflow templates by project type — so new projects launch with the right structure automatically
- Cross-OS connections — deal close creates a project, milestone completion triggers an invoice
- Client portal view — clients see the projects and deliverables relevant to them without internal access
Core Modules
Every operations function, integrated.
Integration with Sales and Finance
Operations doesn't start or end in a silo.
The most expensive moment in most businesses is the handoff from Sales to Operations. A deal closes, someone creates a Slack message, someone else creates a project in Monday.com, a third person copies the client info from the CRM, and a fourth person enters the contract value into the billing system. Four manual steps that can each introduce errors.
In an Operations OS connected to your full Business OS, deal close is the only trigger needed. The project, the client record, the initial task structure, and the billing setup all happen automatically from that single event.
Hosting & Cost
Fixed cost as your team grows.
Operations OS as a standalone application runs at $50/month. As part of a full Business OS platform, it's included in the $100/month platform hosting. No per-seat fees — whether your operations team is 5 people or 50, the hosting cost is the same.
Subcontractors and external team members can be added with scoped access at no additional per-seat cost. Access control is a configuration decision, not a billing tier.
FAQ
Common questions about the Operations OS.
How is an Operations OS different from a custom project management tool?+
A custom PM tool replaces Monday.com or Asana in isolation. An Operations OS connects project delivery data to the rest of your Business OS — a project record is linked to the deal that created it in Sales, the client record in Customer OS, and the billing record in Finance OS. Work completion triggers invoicing. Project milestones are visible in the client portal without manual updates.
Can you build an Operations OS for a service business with complex resource scheduling?+
Yes. Resource scheduling — who is assigned to what, at what capacity, across what time period — is one of the most common operations problems we solve. We build capacity planning views, utilization tracking, and over-allocation alerts specific to your team structure and service delivery model.
What if our operations team uses different workflows for different project types?+
We build conditional workflow templates — a software project uses a different task template and milestone structure than a consulting engagement or a construction project. The system routes new work through the correct template automatically based on project type, client type, or any other criteria you define.
How does the Operations OS handle subcontractors or external team members?+
We build role-based access so external team members see only what they need to see — their own tasks, the project timeline, and relevant documents — without access to internal cost data, other clients, or administrative functions. Subcontractor access is provisioned per project, not as a full system seat.
ViBe://OPERATIONS
Operations software built for how your team delivers.
Task management, resource allocation, time tracking, and workflow automation — connected to your sales pipeline and finance system. $50/month standalone or $100/month as part of your full Business OS. Start with a discovery call.