ViBe://FINANCE
A Finance OS that replaces invoicing, AR, and reconciliation tools.
Finance operations typically span four or five tools: an invoicing tool, a time-tracking and billing system, an expense management platform, an AR aging dashboard, and a financial reporting tool. Each holds a piece of the financial picture. A Finance OS consolidates all of it — and connects it to the project and sales data that drives your billing.
What Fragmented Finance Tools Cost
Financial data in five places is one place too many.
A typical mid-size business finance stack: invoicing tool ($30–$80/mo), time and billing system ($12–$20/user/mo), expense management ($8–$15/user/mo), and a dashboard tool for financial reporting. For a 20-person team, that's $4,000–$8,000/year in finance tool subscriptions before accounting software.
More costly than the subscription fees is the manual reconciliation work. Project managers create invoices based on time entries from the time tracking tool, cross-referenced against contract terms from the CRM, then entered into the invoicing tool, then reconciled against payments in the accounting system. Every step is a handoff where data can get misaligned.
When finance data is disconnected from operational data, billing errors happen. Invoices go out for the wrong amount, at the wrong time, or not at all — because no system automatically knows when billing conditions are met.
What a Finance OS Covers
Financial operations connected to delivery reality.
- Invoice generation — manual, milestone-triggered, or subscription-cycle automated
- Accounts receivable tracking with aging analysis and overdue follow-up automation
- Payment collection via Stripe, ACH, or check with automatic reconciliation
- Expense management — employee expense submission, approval, and reimbursement tracking
- Project-level P&L — revenue, direct costs, and margins visible at the project and client level
- Revenue recognition logic for subscription or milestone-based billing models
- Financial dashboards — MRR, ARR, cash flow, AR aging, and margin by business line
- Accounting system sync — bidirectional data push to QuickBooks or Xero
Core Modules
Operational finance in one system.
Milestone-Triggered Billing
Billing that knows when work is complete.
When project billing is tied to milestones — delivery of a phase, approval of a deliverable, a project completion date — the Finance OS can watch for those milestone events in the Operations OS and trigger invoice generation automatically. No project manager has to remember to submit a billing request. No finance team has to chase down whether a milestone was actually hit.
Contract terms are stored in the Finance OS at deal close. Billing events are defined against those terms. The system handles the rest — generating, sending, and tracking the invoice through payment.
Hosting & Cost
Finance tools at a fraction of the stack cost.
Finance OS hosting runs at $100/month as part of a Business OS platform. As a standalone application — covering invoicing, AR, and financial reporting without the other OS modules — it runs at $50/month. Payment processing fees are at Stripe's standard rates on your own Stripe account; we don't mark up payment processing.
The source code is delivered to your repository. Financial data lives in your database. You own every invoice, every payment record, and every financial report the system has ever generated.
FAQ
Common questions about the Finance OS.
Does a Finance OS replace accounting software like QuickBooks or Xero?+
It depends on your requirements. For many businesses, the Finance OS handles operational finance — invoicing, AR, expense tracking, and project-level P&L — while a dedicated accounting tool (QuickBooks, Xero) handles tax preparation, payroll, and regulatory reporting. We build the Finance OS to sync with your accounting tool rather than replace it entirely, unless you specifically want to consolidate everything.
Can the Finance OS automate invoice generation based on project milestones?+
Yes. This is one of the highest-value Finance OS features. When a project milestone is marked complete in the Operations OS, the Finance OS can automatically generate and send the corresponding invoice based on the billing terms in the contract — no manual invoice creation required.
Can we build payment collection into the Finance OS?+
Yes. We integrate payment processors (Stripe, Square, ACH) so clients can pay invoices directly through a link in the invoice email or through their client portal. Payments are recorded automatically, AR balances update in real time, and payment confirmation is logged to the client account record.
What does a Finance OS cost compared to existing billing tools?+
Finance OS hosting runs at $100/month as part of a Business OS platform. Tools it typically replaces include: FreshBooks ($55/mo), Harvest ($12/user/mo for time and billing), and Stripe billing (percentage of revenue). For a 15-person team, the Finance OS hosting often costs less than a single month of the tools it replaces.
ViBe://FINANCE
Finance that knows what operations is doing.
Invoicing, AR, payment processing, expense management, and financial reporting — all connected to your project delivery and sales data. Billing that triggers automatically when work is complete. $100/month platform hosting, no per-seat fees.